ICSM-ICQMT 2025 Conference Registration

Welcome to the registration page for the ICSM-ICQMT 2025 Conference. Please read the following information carefully before proceeding with your registration.

Important Notes

All participants are required* to stay at the venue hotel for a minimum of three consecutive nights. (*note that there are a limited number of rooms at a 4-star hotel of the same group about 3 km away from the venue hotel, at the same cost. Please contact the organizers for application and details in advance.)
External participation (not staying at the venue hotel) will not be accepted due to the additional fees charged by the hotel. For exceptional cases, please contact the organizers.
Accommodation must be booked through the conference organizers to ensure proper arrangements and avoid complications. Note that there is no official travel agent for our joint conference. If someone is contacting you for your hotel reservation for the conference, this is a scam and fraudulent contact. Be aware of scammers.
ICSM-ICQMT-2025 is an in-person event. Remote or online presentations will not be accepted.
Room reservations are on a first-come, first-served basis, with priority given to senior delegates. Early registration is recommended to secure your preferred accommodation.
Participants who want to share rooms may be subject to the full room fee if their roommate is not present.
For students eligible for the ‘Young Researchers Support Program‘, there are limited budget accommodation options at the venue hotel. For more details, please contact the organizers.
For early arrivals or late departures beyond conference dates (26 April – 03 May 2025), please inform us of your travel details in advance to make necessary arrangements accordingly.
Cancellations and refunds will be processed according to our Cancellation Policy (detailed below).
For all inquiries, please contact organizers at registration@icsmforever.org.

To register, please visit our website and create an account using the “Online registration” button if you haven’t already done so.

ICSM2025 Registration | ICQMT2025 Registration

Registration Fees

Registration fees vary based on participant category and registration date. Please refer to the pricing table on our website for current rates in the following categories:

Registration Fee	Early Rates Before 14 February, 2025	Normal Rates Before April 4, 2025	On-site Rates After April 4, 2025
Regular	600€	690€	850€
Invited/Session Chairs /Reduced Fee*	495€	595€	725€
Student/Retiree	390€	450€	520€
Fee per Extra Abstract (max two additional abstracts)	250€	250€	250€
Listener	200€	250€	300€
Accompany**	130€	130€	130€

Reduced Fee Eligibility

To qualify for the reduced fee, you must meet one of the following criteria:

Your affiliation is with a country listed among the coordination offices of the Turkish Cooperation and Coordination Agency. (Check: https://tika.gov.tr/en/offices/)
You are a citizen of a country with a GDP per Capita less than 7500 USD. (Check: https://www.cia.gov/the-world-factbook/)

Accompany fee:

The Conference fee for an accompanying person includes admission to all Conference social events (Welcome Reception, Venue Hotel Social Events, and Main Excursion) but does not include attendance to the scientific, poster, and technical sessions. This fee is intended for spouses, children, friends, and relatives of the attending participants who do not have any connection to the conference sessions.

Self-Accommodation

Please note that self-accommodation is not available for this conference. All participants must stay at the designated conference hotel.

What’s Included in the Registration Fee?

Access to all scientific sessions
Admission to poster and technical exhibitions
Conference materials (badge, delegate bag, final program, and abstract book)
Coffee breaks
Access to Ultra All-Inclusive Hotel amenities for booked guests (unlimited meals and drinks 24/7, social activities)

Additionally, for participants staying at least 7 nights, the organizers will cover a round-trip shuttle service (Dalaman Airport – Venue – Dalaman Airport). For a detailed breakdown of costs, please log in to your ICSM/ICQMT account and visit the “payment” page.

Optional Services

We offer several optional services at an additional cost:

Welcome Reception (35 Euro)
Farewell Reception (35 Euro)
Conference Main Excursion (70 Euro)
Gala Dinner (80 Euro)
Dalaman Airport – Venue – Dalaman Airport shuttle transportation (One way 35Euro/Person, Round-trip 55Euro/Person, onsite prices may vary)
- Shuttle service for arrivals will be organized between April 24 and April 29, 2025, while departures will be organized between May 1 and May 4, 2025.
Extra abstract submission (poster presentation only)
Social events (Daily tours)

Terms and Conditions

Early registration discounts apply only if registration and payment are completed by February 16, 2025.
Registration is not valid without payment.
Late Registration deadline is April 4, 2025.
Student registrants must provide valid student ID documentation.
Name changes allowed until March 31, 2025.
Participants are responsible for obtaining valid visas.
The conference organizers are not liable for incidents occurring before, during, or after conference activities.
Personal information collected will be used for conference-related purposes only.

Cancellation Policy

50% refund (minus bank charges) for cancellations before March 15, 2025.
No refunds for cancellations after March 15, 2025.
Substitute attendees may be allowed.
Refund processing will begin after the conference concludes.

Payment Methods

All payments must be made in Euros (EUR).
Bank transfer (details provided in your ICSM/ICQMT web account)
Credit card via mail-order form (Visa and MasterCard only)
On-site payments: Cash (EUR) or credit card (Visa or MasterCard)

Please ensure that bank transfer fees are covered by the sender. Include your NAME and Registration ID in the payment reference.

For any questions or assistance, please contact our registration team at registration@icsmforever.org.

We look forward to welcoming you to ICSM-ICQMT 2025!